Have you ever heard the term settlement in the world of digital payments but aren’t quite sure what it means? Settlement is an important process that determines whether the funds from a customer are successfully transferred into your business account. Let’s take a closer look at what settlement is, its function, and how it works in EDC machines and payment gateway.
What is Settlement?
Settlement, in general, refers to the final process of a financial transaction where the funds paid by the customer are transferred to the merchant's (seller's) account. This process is crucial because it serves as proof that the transaction has been completed and that the funds have been successfully credited to the rightful party.
In the context of digital transactions, settlement is a critical step to ensure that the cash flow of the business runs smoothly. Without settlement, funds from customers could be delayed or not properly recorded in financial reports.
The Functions of Settlement
Here are several key functions of settlement in financial transactions:
Ensuring Funds Are Received by the Merchant for Each Transaction
Settlement ensures that every payment made by the customer is properly credited to the merchant's account. Without a proper settlement process, transactions that appear successful on the customer's side may not be recorded or forwarded to the merchant.
A good settlement system helps ensure that no funds are "hanging" or delayed for too long, so the cash flow remains smooth.
Also Read: How to Easily Integrate Payment Gateway for Business
Assisting in Accurate and Real-Time Financial Recording
The settlement process is typically integrated with accounting systems, allowing transaction data to be automatically recorded.
This makes it easier for business owners to monitor daily performance, track transaction amounts, and verify if all payments have been received. Real-time recording minimizes the risk of manual errors or delays in reporting.
Providing Official Proof of Transactions for Auditing and Other Business Needs
Each settlement generates a transaction proof, such as a report or receipt, which can serve as an official document for audits or financial reviews.
This proof is essential for tax purposes, business evaluation, and reporting to investors or partners. With a well-documented settlement system, businesses can more easily validate the authenticity of the transactions that have taken place.
Increasing Customer Trust, as Transactions Are Settled Properly
Customers feel more secure and confident when their transactions are processed quickly and accurately. A smooth settlement process signals that the business is professional and reliable. This is especially important in online businesses, where customers heavily rely on proof that their payments have been received and processed without issues.
How Settlement Works on EDC Machines and Online Settlement Systems
If you are using an EDC machine such as EDC BCA, here’s how you can perform settlement:
- Press the green button on the EDC machine.
- Select the "Settlement" menu.
- Enter the merchant PIN.
- The machine will process the data and print a receipt as proof that the transaction has been completed.
This process is usually carried out at the end of the business day to ensure that all transactions are recorded, and the funds can be transferred by the bank. For those using a payment gateway, the settlement process is automated and more flexible.
Ayolinx: The Best and Most Comprehensive Payment Gateway in Indonesia
Settlement is an essential part of financial transactions, whether through an EDC machine or a payment gateway. By understanding how it works and its benefits, you can ensure that your business’s cash flow remains uninterrupted and that every transaction is securely completed.
Looking for a practical, fast, and secure settlement process? Use Ayolinx as the best and most comprehensive payment gateway in Indonesia. It supports various payment methods and provides clear financial reports for your business. Register now on Ayolinx and enjoy the convenience of automatic settlements!
